If you love preserving your files, the best way to achieve this is by printing them out with the best printer for documents. Regrettably, there are a lot of printers out there that can be used to print out documents; however, not all of them will work well and efficiently when it comes to printing projects. This, therefore, means that you have a huge task of choosing one that works well for you.
We understand how complicated the procedure can be, and that’s the reason why we’ve done our research on the best printer to give you a breakthrough. This detailed post will help you make an informed decision on which printer will suit your needs the best. Here’s what we found.
Our Top Pick:
Leading 10 Best Printers for Documents Reviews
1. HP OfficeJet 3830
Our first pick in the best printer for documents list is the HP OfficeJet 3830. This one is a powerhouse designed to handle any project, from small to large. It also features a fast speed of up to 8.5 ppm black and six ppm color.
To suit its functionality, the printer is equipped with WiFi connectivity so that you can easily connect it to your home or office network. This feature is very important as it eliminates the need for cables that would otherwise make your workplace feel congested.
This model also supports Google Cloud Print technology to print directly from the cloud. You can even use it as a scanner since it includes a built-in flatbed scanner. Additionally, you can also copy and fax documents with the same device.
Add if you think that is all that the printer has to offer, wait until we tell you about its top-selling features.
HP OfficeJet 3830 Features
The HP instant ink is one of the most amazing features you will love about this device. The feature has been installed to ensure not even a single you will run of ink. It works in that it detects inks level and automatically places orders whenever the ink levels fall below the mark.
Auto 2-sided Printing – Forget the hassle of turning the paper upside down when printing. This machine does it for you automatically.
WiFi Connectivity – With this feature, you can easily connect the printer to your home or office WiFi network.
Google Cloud Print Support – If you want to print something from the Internet, you can log into your Google account and print directly to your printer.
Built-In Scanner – If you even want to scan documents, you don’t have to worry about buying another scanner. This device has a built-in flatbed scanner.
2.2 mono Touchscreen – This is an excellent feature for those who like convenience when printing. The screen guides you through the steps you need to get fine prints. Your task is just tapping. Also, this feature can be used to reset the printer or to preview, edit and delete docs before getting final prints
HP OfficeJet 3830 Specs
- Cartridge color: Black
- Functions: Print, Scan, Copy, Fax
- Page yield Up to 190 pages
- Print speed (up to): 8.5 ppm black, 6 ppm color
- Display (inches) 2.2 mono touchscreen
- Print Speed: Up to 20 pages per minute
- Dimensions: ?14.33 x 17.72 x 8.54 inches
- Weight: ?12.37 pounds
- Easy setup
- Compatible with Google Cloud Print
- HP instant ink program ensures you never run out of ink
- Easy to use with onscreen prompts
- The HP instant ink can in some instances cause delays
2. Brother HL-L2300D
Your next best pick of the best printer for printing documents is the Brother HL-L23000D. This laser printer is capable of handling any project from simple to complex. It comes with an automatic duplexing function which means you can print both sides of a page without having to flip it over manually.
On top, it’s easy to set up and operate because of its user-friendly interface. You can easily install the software using a USB cable and start printing immediately. The Brother HL-L23100D is compatible with Windows XP, Vista, 7, 8, and 10, Mac OS X, Linux, and Android.
Brother HL-L23000d Features
Automatic two-sided printing – This is one of our favorite features of this product. When you are done with printing, you can print only one side of the page.
USB connection – You can easily connect the top-rated home printer for photos and documents via USB cable and then download the driver from the manufacturer’s website.
Automatic duplexing – The printer can handle multiple jobs simultaneously and automatically switches between them as needed.
Easy installation – You don’t have to go through complicated settings while installing the software. Just plug the USB cable into your computer and follow the instructions provided by the software.
2400 x 600dpi resolution – This is the highest possible quality that you can expect from a monochrome laser printer.
Two hundred fifty sheet capacity paper trays – With a 250 sheets capacity paper tray, you will not have to load more paper frequently.
User guide manual – We love how this model includes a user guide manual so that you can learn all the basics of operating the printer.
Brother HL-l2300d Specs
- Sheet Size: 1 Color
- Printer output: Monochrome
- Paper size: A4
- Pages per Minute: 12
- Resolution: 2400 x 600 dpi
- Printer Type: Monochrome Laser
- Dimension: 14.2 x 14 x 7.2 “
- Easy setup and operation
- Little maintenance
- Supports USB connectivity
- Can handle multiple jobs simultaneously
- No wireless connectivity
3. HP OfficeJet Pro 9025
If you want the best printer for photos and documents that can help you save time and money, then the HP Officejet Pro 9025 is what you need. This device has an innovative home office feature that allows you to control the printer remotely. It also has an automatic feeder that makes you not deal with a lot of manual work when handling your projects.
This device offers a fast print speed of up to 24 pages per minute, and it uses advanced technology to ensure that your prints come out crisp and clear. It supports WiFi connectivity and works well in areas with no network signals.
As though that’s not impressive yet, this device comes with built-in security features that allow you to protect your data from unauthorized access and use. It also comes with instant ink technology that lets you print even after running low on ink.
What’s more, is the device has an intelligent feature that allows you to manage all your printing tasks on the go.
HP Officejet Pro 9025 Features
Built-in Security Essentials – This best home printer for photos and documents has several security features that ensure that your personal information remains safe. For example, it can detect if someone tries to open or tamper with your files.
Smart HP Printing App – With the HP printing app, you can monitor the status of your printing jobs and adjust them accordingly. If you’re having problems with your project, you can ask the app to scan the page and send it to you right away.
Instant Ink – This device uses instant ink technology that helps you print without worrying about running out of ink. It can also be refilled quickly and conveniently using its included ink cartridges.
WiFi Connectivity – This device can connect to your router wirelessly and let you share your photos, videos, and other media files easily. You can also use it as a remote desktop.
Wired Printing – The HP Officejet Pro 9035 also has wired printing capabilities to print directly from any computer using USB and ethernet cable.
24 pages Per Minute – This device can print at speeds of up to 24 pages every minute. It can also print double-sided documents, which means that you won’t have to wait long before finishing your project.
35-page Automatic Document Feeder – This best printer for printing documents has 35-page automatic document feeders that automatically load paper into the tray. No more manual loading!
Memory Card Slot – This device has a memory card slot that lets you add extra storage space to your device.
2-year Warranty – You can rest assured knowing that this best printer for photos and documents comes with a 2-year warranty. So if anything goes wrong, you contact the manufacturer asap.
HP Officejet Pro 9025 Specs
- 24 pages per minute
- 35-page automatic document feeder
- 39% smaller
- Scans up to 2x faster
- Functions: Print, scan, copy, fax
- Auto document feeder: 35-sheet, 2-sided
- Input/output capacity: 500 sheets, 100 sheets
- Print speed (up to) 24 ppm black, 20 ppm color
- Crisp clear quality
- LCD touch screen enhances usability
- Compact and portable design
- It can deprive your pocket if you are on a budget
4. Canon TR8520
The Canon TR8520 is an affordable wireless multifunctional printer designed for homes and offices. It offers fast scanning and printing, easy mobile printing, photo and document printing, and cloud printing via WiFi. Its compact size makes it perfect for small spaces.
Unlike other models, this does not overheat or produce noise. Consequently, it’s ideal for any place where silence is highly valued, for example, in hospitals, schools, etc.
Using it is straightforward as there are no complicated steps to follow. All you need to be operate as guided by the onscreen prompts or, better yet, read the user manual. If all these fail to work, you can ask for immediate help from their team of experts.
Finally, the model includes a free one+ year subscription to Canon’s ePrint service. This gives you access to many benefits, including secure online backup, email alerts, and much more.
Canon TR8520 Features
Fast Scanning & Printing Speed – This model provides fast scanning and printing speeds. With a maximum scanning rate of 30ppm, it can handle even a high volume of business documents.
Wireless Printing – With built-in WiFi 802.11 b/g/n, you can easily send and receive documents to and from compatible devices such as smartphones, tablets, laptops, PCs, printers, and others wirelessly.
AirPrint and Cloud Printing – You can connect to the internet using your existing wireless network connection and then share your photos, documents, and other content stored on the cloud.
Easy Setup – The Canon TR8521 is very simple to set up. There are no complicated steps to go through. Plug it into AC power and turn it on. Once done, you will be ready to start working immediately.
5 color Individual Ink System – The TR8521 uses a 5-color individual ink system which ensures consistent results every time. The colors include cyan, magenta, yellow, light cyan, and dark cyan.
Built-in Duplexing – To ensure that you get the best possible output, this best printer for black and white documents automatically detects whether the paper is single-sided or double-sided. In the case of a double-sided print job, it automatically switches between sides.
USB Port – You can use the USB cable to transfer files directly to the device.
Canon TR8520 Specs
- Memory card support: Yes
- Printer Dimensions : 17.3” (W) x 13.8” (D) x 7.5” (H)
- Screen Size: 4.3″ LCD Touchscreen
- Ethernet connection: Yes
- Print Features: Print, copy, scan and fax
- Weight: 17.5 pounds
- Individual ink system
- Large LCD touchscreen 4.3”
- Auto 2-sided printing
- No noise
- No overheating
- Reliable quality
- The warranty can be misleading
5. HP LaserJet Pro M15w
HP printers are among the best printers for pictures and documents available today. They have been known to last for years without any issues. That’s why they’re so popular amongst professionals and businesses alike.
To prove it, the above particular model is designed to offer top performance at a reasonable price. It has a sleek design and comes equipped with several useful features like WiFi connectivity, automatic two-sided printing, and a convenient mobile app.
It also supports both Windows 10 and Mac OS operating systems. So if you want to use this printer with either OS, you should not have any problems.
This laser printer offers a large screen that makes it easy to view and edit your documents. It is also capable of handling multiple pages simultaneously.
It is designed to deliver professional-quality prints. Its resolution is high, and its page yield capacity is approximately 1000 pages per month.
HP LaserJet Pro M15w Features
Both Wired and Wireless Connectivity – This printer works well with wired and wireless connections. So you don’t need to worry about cables when moving around.
WiFi Connectivity – You don’t need cables to get connected. Unless if it’s your preferred connection mode.
Automatic Two-sided Printing – If you want to save money by reducing paper usage, this feature allows you to print only one side of the paper. But still, you’ll get a perfect result.
Mobile App – With the app’s help, you can easily manage good printer paper for important documents from anywhere in the world. You can check the status of your print jobs and even pause them.
Compatible With Mac and Windows Computers – This best printer for black and white documents is compatible with both Mac and Windows operating systems. So whichever OS you prefer, you can use it.
High Resolution – This printer offers a high resolution meaning you will receive sharp and clear images every time.
Fluid Ink Technology – The fluid ink technology ensures no smearing or running off of ink during printing.
Long-lasting – This printer uses long-lasting toner cartridges, ensuring that you won’t have to replace them very often.
HP LaserJet Pro M15w Specs
- Recommended monthly volume: 100 to 1,000 pages
- Dimensions (inches): 13.6 x 7.5 x 6.3
- Wired/wireless networking 802.11b/g/n
- Input/output capacity: 150 sheets, 100 sheets
- Print speed black: (up to) 19 ppm
- Dimensions (inches) 13.6 x 7.5 x 6.3
- Easy setup
- Simple operation
- Printer does not work properly under certain circumstances
6. Brother MFC-J491DW
Printing costs can be high, especially if you’re handling large projects. However, you can reduce these costs by purchasing the above affordable multifunction device. The printer is ideal for large and small businesses because it’s compact and versatile.
Brothers are known for their quality products, and this one is no exception. It has a sleek and modern design that looks great in any office space. Moreover, the printer comes with a USB port so you can directly plug it into your computer without using an external power supply. It also features a built-in WiFi connection so you can share files and other information between devices.
The printer supports various file formats, including PDF, JPEG, TIFF, BMP, PNG, GIF, and WMV, and can handle up to12 ppm / 10 ppm, making it suitable for large projects.
Brother MFC-J491DW Features
Wireless Connectivity – This model includes a built-in wireless network adapter that enables you to connect to the internet via your home network.
USB Port – You can directly connect the printer to your computer through its USB port.
Smartphone & Tablet Compatibility – You can easily transfer documents and photos to the printer using the provided mobile apps.
Two-sided Printing – This model prints double-sided documents at the press of a button.
Advanced Print Technology – This model uses advanced print technology to produce professional results.
Advanced Security – This model includes password protection, remote management, and encryption features.
Optional Accessories – This model includes optional accessories such as a paper tray, a document feeder, and a stapler.
150 Tray Capacity – This model can hold up to 150 standard letter size papers. Consequently, you don’t need to load papers too often.
Amazon Dash Replenishment – Amazon Dash Replenishment will automatically detect when the cartridge needs refilling.
Brother MFC-J491DW Specs
- Sheet Size: 8.5
- Color: Black
- Printer output: Color
- Cloud connectivity
- Amazon dash replenishment enabled
- Mobile printing
- Connectivity technology : Wi-Fi and USB
- 1.8” color display
- Mobile device compatibility: AirPrint, Mopria, Brother iPrint&Scan, Wi-Fi Direct
- Compact and easy to use
- It can be noisy
7. HP OfficeJet Pro 6978
This all-in-one printer offers fast speeds, convenient features, and reliable performance. It can help you save time and money by reducing the number of trips you make to the photocopy machine.
Thanks to its WiFi capability, you can easily scan, copy, fax, or print from virtually anywhere. With the ability to work wirelessly, you can set it up quickly and easily.
Previous users said they love it because it doesn’t run out of inks as most other printers do. This is because it features an HP instant ink program that places ink orders whenever the levels go down. The HP Company then ships the ink to your doorstep.
HP OfficeJet Pro 6978 Features
2 months Free Ink – When you buy a quality hp printer for documents, it comes with free ink for the first two months, which means great savings on your printing costs.
Various Paper Sizes Supported – The best home printer for photos and documents supports a wide range of papers so that you are not limited when handling your projects. These include A4, Letter, 5×7 in, 4×6 in, Legal, 4R, L, Panoramic/10×30 cm, 10×15 cm, 10×15 cm plus tab, 13×18 cm, 4×8.5 in, 13×18 cm
Automatic 2-sided Printing – This printer automatically switches between single-side and dual-side printing depending on the used media.
Easy Setup – The printer’s intuitive interface makes it simple to set up and operate.
WiFi Connectivity – The printer works wirelessly via 802.11 b/g/n wireless connection.
Energy Efficient and Eco-friendly – This printer uses only 1.3 watts while printing. This helps reduce power consumption and saves energy. Also, considering that it does not emit anything the surrounding, it’s worth choosing.
Color Touchscreen – The printer has an LCD screen to view images and documents. You can also adjust settings using this screen.
USB Port – Use the included USB cable to connect to a computer and transfer files directly to the printer.
HP OfficeJet Pro 6978 Specs
- 1-year warranty
- Compatible devices, Smartphones, PC, Laptops
- Sheet Size : 8.5 inch x 14
- Color: Black
- Printer output
- Color Print media: Envelopes, Paper (plain), Card stock, Labels, Glossy photo paper, High-resolution paper
- Display (inches) 2.65 color touchscreen
- Auto document feeder 35-sheet, 2-sided
- Input/output capacity: 225 sheets, 60 sheets
- No need for assembling anything
- No accessories to buy as everything comes featured
- Customer help desk is ready to hear you whenever you have complain
- Sometime contacting support for help can be tricky. This is because of the large number customers being served.
8. Brother MFC-J480DW
If you are still stranded with the dilemma of the affordable laserjet printer for printing documents, here we present to you yet another choice we think it’s great for. This time around, it’s not from any other brand but the industry leaders – Brother.
Although they have released many options, we found Brother MFC-J480DW amazing and appealing. It’s one of those printers that will make you want to keep printing over and over again. Wondering how? Well, let’s discuss more of its crazy features.
Brother MFC-J480DW Features
Auto Document Feeder – How many minutes do you spend trying to feed paper onto your printer? They are several, especially when the task is huge. But this time, you around can save your time and let the Brother MFC-J480DW feed docs you.
15 days Return Policy – If you’re not satisfied with the product, you can always get back to us within 15 days of purchase. They’ll gladly refund or exchange the item.
Wireless Connectivity – The printer connects to your device via a WiFi network. No cables are required. However, you can still use them if you like
Eco-friendly Ink Cartridges – The best home printer for photos and documents uses eco-friendly ink cartridges made from renewable resources.
Mobile Printing and Scanning – You can print and scan from mobile phones, tablets, laptops, etc. All you need is to be connected to the internet.
Portable and Compact Design – With its compact and portable design, you can easily carry it anywhere you go. It weighs just 17.6 pounds, so you don’t have to worry about taking it around all day long.
100-sheet Capacity – The 100 sheet capacity is enough for medium-sized projects
Multipurpose – The Brother MFC-J48DW can handle various tasks such as faxing, scanning, copying, and printing. That’s great because you will not require investing in separate devices.
Brother MFC-J480DW Specs
- Weight: 17.6 pounds
- 100-sheet capacity
- Two-sided printing
- Automatic document feeder
- Product dimensions: 15.75 x 13.43 x 6.77 inches
- Mobile device printing
- Cloud connectivity
- LCD screen
- Energy efficient
- Silent operations
- You might need high budget
9. Canon TR8620
The Canon TR8620 is a multifunctional printer that has been designed keeping in mind the needs of home office users. It comes with an array of useful functions, including photo printing, scanning, faxing, and auto document feeding.
Canon TR8620 Features
Photo Printing – The Canon TR8620 lets you print photos on regular paper using the built-in photo printer. Moreover, you can also print pictures directly from your smartphone or tablet.
Faxing – The Canon TR862o has a dedicated fax machine that lets you send documents without connecting to a computer.
Scanning – The scanner allows you to scan documents and images at speeds up to 35 pages per minute.
Auto Document Feeder – The auto document feeder lets you place multiple sheets of paper into the tray and then automatically feeds them into the printer.
AirPrint – The Canon TR8621 lets you print files stored on your iOS device wirelessly.
Android Printing – The Canon TR8651 supports Google Cloud Print technology and lets you print documents from your Android phone or tablet seamlessly.
4.3″ LCD Touchscreen – The touch panel display provides clear visibility and easy operation.
USB 2.0 Interface – This ensures fast data transfer rates between the device and the printer.
Canon TR8620 Specs
- Weight: 17.4 pounds
- Color: black
- Product Dimensions: 13.8 x 17.3 x 7.5 inches
- Maximum resolution: 4800 x 1200 dpi
- Paper Size: (3.5 x 3.5), (4 x 6), (5 x 5), (5 x 7), (7 x 10), (8 x 10), (8.5 x 11), (8.5 x 14)
- Prints up to 8 1/2 x 11″ borderless photos
- Interface: USB 2.0
- Black/white at up to 15 pages per minute,
- Product warranty: 1+ year
- Quick shipping
- Reliable warranty
- High quality prints
- It can also jam like some brands. However, this is rare
10. Brother MFC-L3770CDW
The last pick we have on our list is the Brother MFC-L370CW. This compact printer is ideal if you look for a reliable wireless printer that offers ease of use and convenience. You can easily set it up and start working right away.
Although it is similar to most other products from the same brands, it’s an OG in many ways. For example, it’s one of the first printers to feature WiFi Direct support. That means you don’t have to go through any complicated setup process. Simply pair the two devices together, and they will be able to communicate instantly.
Also, it features a large touchscreen display which makes it easier than ever to operate the printer. The screen is also compatible with Android and iOS platforms.
Brother MFC-L370CWD Features
WiFi Direct Technology – This allows you to connect to another device over a local network without going through any complicated process
Touch Screen Display – The large 3.7-inch color touch screen display allows you to view all vital information about your printer.
Automatic Document Feeder – The automatic document feeder allows you to load blank papers and save time when printing quickly.
WiFi, USB, Ethernet, NFC – It has all the connectivity options you need, including WiFi, USB, Ethernet, and NFC. Therefore, you are free to connect with whatever that’s available.
The software package includes everything you need to get started right out of the box.
Compatible with Windows, Mac OS X, Linux, Android, and iOS – It works with different operating systems so that you can work seamlessly across all of your devices.
Print Speeds of up to 25ppm – With its high-speed printing, you’ll print faster than ever and have enough time to attend to your other demanding tasks.
Brother MFC-L370CWD Specs
- Sheet Size: Up to 8.5″ x 14″ (legal)
- Color: White
- Printer output : Color
- Connectivity technology : Wi-Fi, USB, Ethernet, NFC
- 3. 7″ color touchscreen
- 250-sheet capacity adjustable paper tray
- Large display screen simplifies usage
- Can fit in small settings as its compact
- Moving it within your work is easier as it lightweight
- Some people say it consumes too much power but it’s powerful
Best Printer for Documents Buying Guide
You are wrong if you ever think that buying the best printer for docs is easy. This is because the market is flooded with tons of models and brands. However, not every model or brand is suitable for everyone. So, if you want to buy the best printer for documents, here are some tips that might help you make the right decision.
1. Look at the Print Speed
When choosing a printer, you must know how fast it prints. In this case, the faster the printing, the better because you will save time, money, and resources.
2. Consider the Paper Capacity
If you plan to print lots of documents, you should choose the best printer for photos and documents with a large paper capacity.
3. Check the Price
The price of a product is always a significant factor in determining whether or not you should purchase it. But, if you are looking for a cheap printer, you shouldn’t worry because there are still affordable models that offer good quality.
4. Choose a Wireless Model
A wireless printer is convenient because you won’t have to deal with cables anymore. You just have to place the printer near the computer and start working.
5. Pick an Efficient Brand
There are many printers available in the market today. Some of them are very expensive, while others are affordable. When purchasing a printer, you should consider the features and benefits of each brand.
6. Always Read Reviews
You should never buy a product without reading reviews first. There are many websites where you can read unbiased reviews from real customers who have used the product before.
7. Don’t Forget About Software
After buying the best printer for printing documents, you also need to install the necessary software. Without the software, you cannot use the printer effectively. To get the most, check whether the manufacturer has it included, or you will do it on your own. The former is the best because the latter can inconvenience those who have no skills to install the software.
8. Be Sure That You Know What Features You Need
Before buying any printer, you must know what features you need. For instance, if you plan to print photos, you should look for a photo printing printer.
9. Buy from Reputable Manufacturers
Buying products online is becoming more common these days. It is therefore important that you only buy from reputable manufacturers. Make sure that they have been selling their products for years. Also, ensure that they provide a warranty for the product.
10. Design and Portability
These two factors are important when buying the best printer for pictures and documents. If you don’t like carrying around your printer, you should go for one that doesn’t require a lot of space. On the other hand, if you prefer mobility, you should opt for a lightweight model.
Nowadays, most printers come with compatibility options to easily connect them to different devices such as laptops, smartphones, tablets, etc.
Buying a printer with a warranty is always better than one that does not. This means that if something goes wrong, you will receive support immediately.
13. Print Quality
Another thing that you should consider is the print quality. A high-quality printer will give you crisp and clear prints every time.
14. Color Printing
Choosing a color printer is ideal because you can print pictures and graphics. However, if you want to save money, black-and-white printers are the best option.
Q: How much does the best printer for pictures and documents?
A: Depending on the type of printer that you choose, you may end up paying anywhere in between $100-$500.
Q: Is It Possible to Find Cheap Printers?
A: Yes, but you have to make sure that you compare prices carefully.
Q: Can I Find Cheap Printers at Amazon?
A: Yes! As long as you search for the right keywords, you will surely find great deals.
Q: Do All Printers Work Well?
A: No, not all printers are created equal. Some models are designed to perform well under specific conditions.
Q: Are There Good Brands of Printers?
A: Of course! We’ve already featured popular brands such as Canon, Brother, HP, s.
Although choosing the best printer for documents can be demanding, you can break down the process by considering any of our recommended picks. And if you don’t like them, use our guide to find exactly what’s best for you. Good luck!